REPORT OF BIRTH REQUIREMENTS FOR PHILIPPINES| Department of Foreign Affairs

REQUIREMENTS:

DFA Report of birth for Filipino Abroad has some requirements. It is mandatory for a Filipino child born abroad with at least one Filipino parent to report the child’s birth immediately to the Philippine Embassy or Consulate in the place where the child was born.

In order to register a child after one (1) year from birth, an Affidavit of Delayed Registration must be completed and submitted.

A. FOR CHILDREN WHOSE PARENTS ARE MARRIED

Report of birth has some requirements. Make sure all forms are filled out completely. Fill out the forms electronically (on your PC). N/A should be written if the information requested is not applicable. Use capital/bold letters to make your writing legible. Forms that are incomplete will be returned and the application process will be delayed.

Obtain an Apostille from your native country (usually the Ministry of Foreign Affairs) or an authorized cartorio (in Brazil).

You must provide four (4) completed sets of the REPORT OF BIRTH form signed by both parents or one parent. A consular officer will swear to the Report of Birth when it is reported in person. For report of birth form click the website.

There are two copies of the Certificate of Birth of the child issued by the Civil Registrar/Recorder in the place of birth: one (1) original apostilled copy plus three (3) photocopies.

A certified/sworn translator must translate a birth certificate if it is not in English. With the Certificate of Birth, the original translation should be submitted along with three (3) photocopies.

The original and four (4) photocopies of the marriage certificate issued by the PSA must be submitted by parents who are married in the Philippines.

Philippine Embassy/Consulates report marriages of parents who were married abroad:

In the case of a birth within one (1) year of the date of marriage, the original and four (4) photocopies of the marriage certificate or report must be presented
If the birth of the infant occurs more than one (1) year after the marriage, you should provide the original and four (4) photocopies of the Marriage Certificate/Report of Marriage issued by the PSA.

It is necessary for you to provide four (4) clear photocopies of both parents’ current passport data pages, as well as four (4) clear photocopies of the Filipino parent’s valid Cédula de Identidade de Estrangeiros, or Protocolo, if your RNE is still in the process. The relevant visa or stay permit issued by your country of residence (Colombia, Guyana, Venezuela); MKV – Machtiging tot Kort Verblijf (Suriname); or your relevant MKV – Machtiging tot Kort Verblijf (Suriname).

When the report is made one (1) year after the birth of the child, four (4) sets of duly completed Affidavits of Delayed Registration are required. The affidavit must be Apostilled if the application is mailed.

If you are unable to pick up your documents personally, please submit a self-addressed envelope and arrange for them to be mailed.

B. FOR CHILDREN WHOSE PARENTS ARE NOT MARRIED BUT WILL USE THE FATHER’S SURNAME

(4) Completed and signed REPORT OF BIRTH forms from one or both parents. It is required that a Consular Officer swears to the Report of Birth when the birth is reported in person.

There must be one (1) original apostille copy and three (3) photocopies of the birth certificate issued by the Civil Registrar/Recorder at the place of birth. The Certificate of Birth must be translated by a certified/sworn translator if it is not in English. It is necessary to submit an original translation along with three (3) photocopies of the translation.

Biological father’s affidavit of acknowledgment/admittance of paternity with four (4) copies duly completed and signed. The Affidavit must be Apostilled if it is sent by mail.

(4) Sets of duly completed and signed Affidavit to Use Father’s Surname. The Affidavit must be apostille if it is sent through the mail.

In the case of non-Filipino fathers, four (4) sets of handwritten acknowledgments are required. In the case of documents in languages other than English, an official English translation should be provided (4 sets) by a certified/sworn translator.

Both parents’ current passport data pages, as well as one or both Filipino parents’ valid Cédula de Identidade de Estrangeiros, commonly known as RNEs or Protocolos (if your RNE is still being processed), MKV – Machtiging tot Kort Verblijf (Suriname); or the relevant Visa or Stay Permit issued by the country of your residence (Colombia, Guyana or Venezuela).

When the report is made one (1) year after the birth of the child, four (4) sets of duly completed Affidavits of Delayed Registration are required. The affidavit must be Apostilled if the application is mailed.

If you are unable to pick up your documents personally, please submit a self-addressed envelope and arrange for them to be mailed.

C. FOR CHILDREN WHOSE PARENTS ARE NOT MARRIED AND WILL ADOPT THE MOTHER’S SURNAME

(4) Completed and signed REPORT OF BIRTH forms from one or both parents. It is required that a Consular Officer swears to the Report of Birth when the birth is reported in person.

There must be one (1) original apostille copy and three (3) photocopies of the birth certificate issued by the Civil Registrar/Recorder at the place of birth. The Certificate of Birth must be translated by a certified/sworn translator if it is not in English. It is necessary to submit an original translation along with three (3) photocopies of the translation.

You will need four (4) clear photocopies of the mother’s current passport data page, as well as four (4) clear photocopies of the mother’s valid Cédula de Identidade de Estrangeiros, also known as RNE or Protocolo if your RNE is still pending (Brazil); MKV – Machtiging to Kort Verblijf (Suriname); or a valid Visa or Permit from your country of residence (Colombia, Guyana or Venezuela).

When the report is made one (1) year after the birth of the child, four (4) sets of duly completed Affidavits of Delayed Registration are required. The affidavit must be Apostilled if the application is mailed.

If you are unable to pick up your documents personally, please submit a self-addressed envelope and arrange for them to be mailed.

Additional Requirements:

A Notarized Affidavit of Delayed Registration must be attached if the birth is reported more than 12 months after it takes place.

An affidavit of paternity and use of father’s surname must be executed by the father if the parents are not married. If the father cannot be found, the Affidavit of Acknowledgment of Paternity is an alternative.