DFA Passport Certification Process and Requirements. Understanding the DFA (Department of Foreign Affairs) passport certification process is essential for those needing certified copies or specific documents related to passports. Whether you require a Certified True Copy of your passport or a Certificate of Passport Issuance, here’s a detailed guide on how to proceed.
DFA Passport Certification Process and Requirements
1. Download and Fill Up the Passport Certificate Request Form
Before initiating your request, download and fill out the Passport Certificate Request Form. This form is crucial as it outlines your specific requirements and serves as the primary document for your certification request.
2. Email Submission to [email protected]
Once you have completed the form, email it to [email protected]. Ensure the subject line of your email reads “Passport Certificate Request” for prompt processing. Include the following documents depending on your request:
- Filled up and signed the Passport Certificate Request Form
- Clear scanned copy of your current passport data page (for requests such as Certified True Copy of Passport or Certificate of Passport Issuance)
- Specify the number of certificates needed
- Additional requirements for parents/legal guardians requesting for minors (e.g., child’s Birth Certificate, parent/guardian’s ID)
3. Confirmation and Collection Schedule
A Passport Division representative will acknowledge receipt of your email and schedule your visit to collect the certificate. Collection typically occurs at DFA ASEANA or other Consular Offices. Note that a Php 100 fee applies and must be paid at the Consular Office. For requests at Foreign Service Posts, a USD 25 fee or its local currency equivalent applies.
4. Requirements for Collection
When collecting the certification, ensure you have the following:
- Written authorization letter from the passport holder if claimed by an immediate family member
- Copy of the passport/valid government ID of the passport holder
- Passport or valid government ID of the claimant (if not an immediate family member, a notarized SPA with IDs of both parties is required)
5. COVID-19 Advisory
Due to the ongoing COVID-19 situation, consider availing courier service delivery or provide a self-addressed, stamped, and pre-registered postal envelope where applicable. This option helps minimize physical visits and ensures safety protocols are followed.
Conclusion
Navigating the DFA passport certification process requires careful attention to detail and adherence to specific requirements. By following these steps and preparing the necessary documents in advance, you can streamline your certification request efficiently. For the latest updates or further inquiries, visit the DFA’s official website or contact their customer service hotline.
